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PRIVACY POLICY OF HAGLEY & STOURBRIDGE BEEKEEPERS

We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible of that personal information for the purposes of those laws.

The personal information we collect and use:

Personal information you provide about third parties such as Associate Members

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:

shall consent on their behalf to the processing of their personal data;

shall receive any data protection notices on their behalf;

and shall consent on their behalf to the transfer of their personal data abroad.

How we use your personal information

We collect information about our users for the following purposes:

To contact you about events and information relating to beekeeping this will be by email, text and sometimes letter.

Who your information may be shared with

We may share your information with:

Law enforcement agencies in connection with any investigation to help prevent unlawful activity

We will not share your personal information with any other third parties.

Whether personal information has to be provided by you, and if so why

We will collect your name address and contact details as soon as you supply them in the membership year (1 January to 31 December). We collect these details on the membership form so that you can become a member of Hagley & Stourbridge Beekeepers’

How long your personal information will be kept

We will hold your personal information for the following periods:

Your contact details are retained for a maximum period of three years after membership expiry to enable us to track membership trends. During the Membership Year you may be regularly contacted by us about all manner of things bee related and up to the 31 March in the following Membership Year to encourage you to renew your membership.

These periods are no longer than necessary in each case.

Reasons we can collect and use your personal information

We rely on the following as the lawful basis on which we collect and use your personal information:

To run an effective support network for beekeepers and encourage an atmosphere of enjoyment and learning surrounding the craft of beekeeping.

Consequence of our use of your personal information

The consequence to you of our use of your personal information is:

We will email and send letters to you about bee related events and information.

Keeping your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We will also use technological and organisation measures to keep your information secure. These measures may include the following examples:

If your membership details are stored on a computer it is protected by a password. In the case of the mass mailer we use access is controlled by a unique username and password; all data is stored on secure servers using SSL.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below.

Transfers of your information out of the EEA

We will not transfer your personal information outside of the EEA at any time.

What rights do you have?

Under the General Data Protection Regulation, you have a number of important rights free of charge. In summary, those include rights to:

fair processing of information and transparency over how we use your use personal information

access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address

require us to correct any mistakes in your information which we hold

require the erasure of personal information concerning you in certain situations

receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations

object at any time to processing of personal information concerning you for direct marketing

object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you

object in certain other situations to our continued processing of your personal information

otherwise restrict our processing of your personal information in certain circumstances

claim compensation for damages caused by our breach of any data protection laws

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on individual's rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)

If you would like to exercise any of these rights please:

email, call or write to us;

let us have enough information to identify you;

let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill);

let us know the information to which your request relates

This privacy policy was published on 27 October 2018 and has not been updated.

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. We will also attempt to notify users of any changes by writing to your registered address if we change this policy, as well as notifying you if you have an email address.

Contacting us

If you have any questions about this policy or the information we hold about you, please contact us by:

e-mail: admin@hsbka.org

post: 8 Malvern Gardens Hagley Stourbridge DY8 2XU or telephone: 01562 882145

v1 Date last updated: 27 October 2018.